The 4 Root Causes of Your Organization's Chaos (And How To Fix Them)

You know the feeling—you're working nonstop, checking off every task, yet still completely underwater. In this episode, I share why many nonprofit leaders aren't experiencing organizational messiness and chaos because of disorganization or poor time management. It's because they're solving the wrong problem – like mopping up a kitchen floor while the pipe under the sink is still leaking. 

I break down four types of organizational chaos I see all the time—tactical, strategic, structural, and leadership—and how each one points to a deeper design deficit. If you're feeling stuck, this episode will help you diagnose what’s really going on and what to do instead.

In this episode, you’ll learn:

• Why time management isn't always the answer to feeling overwhelmed
• The four different types of nonprofit overwhelm—and how to recognize them
• How your organization's design might be causing unnecessary pressure

3 Key Takeaways

1. Most overwhelm is a symptom of misaligned organizational design—not a lack of productivity.
2. Naming the right problem is the first step to leading with more ease and clarity.
3. You don’t need to work harder—you need to evolve your org’s structure to match your scale.

Step-by-Step Breakdown: 4 Types of Chaos

1. Tactical – “ We need better systems”
2. You’re buried in inefficiency. Nothing is repeatable. This points to a systems design issue.
3. Strategic – “We don’t know where we’re going”
4. You’re second-guessing everything. This is a clarity design issue—you need a guiding vision.
5. Structural – “The org structures haven't kept pace with our growth”
6. You're scaling programs without scaling infrastructure. This is a capacity design issue.
7. Leadership Overwhelm – “Everything flows through me”
8. You’re holding what should be shared. This is a leadership architecture issue—you need shared ownership.

Reflection Questions to Take With You This Week

• Where am I applying effort without addressing the root cause?
• What kind of overwhelm am I really experiencing—tactical, strategic, structural, or leadership?
• What might shift if I stopped mopping and fixed the leak instead?

Want to work together?

Apply for the Next Level Nonprofit Accelerator, a high-touch coaching and training accelerator for established organizations that want a smart, powerful playbook for taking their growing organization to the next level.

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